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The regular meeting of the Board of Directors of the Central Oregon Irrigation District (COID) was called to order by President Carroll Penhollow at 9:00 AM on

August 14, 2007 in the District office.

 

Directors present were Carroll Penhollow, Paul Kasberger, Tom Burke, John Robbins and Robert Borlen.  Also attending were Steve Johnson, Secretary-Manager; Liz Dickson, Attorney; Priscilla Ross, Assistant Secretary, Larry Roofener, Operations Manager, Cary Penhollow, Watermaster, Bob Beal, Hydro Engineer, John Summers, new employee hired to work at the Siphon Power Plant and the visitors shown on Exhibit “A”.   

 

1.         OPEN FORUM  

  • Bill Dolf, a Bend resident, distributed copies of a memorandum he wrote (Exhibit “B”) describing the current status of efforts he has made to enforce no trespassing on his private property.  He stated that the Bend Police Department and Bend Parks and Recreation Department have refused to take any measures to limit public access to his property.  As a result, he said that he and other neighbors in the area are ready to install gates.  Discussion ensued about the type of gates that could be installed.  Current District policy adopted in Resolution 2007-11 requires that “when gates are requested by the Landowners, COID must require full access to its easements without interference or obstructions”.  There was no agreement reached on the type of gate installation that would both meet District policy as well as restrict public access to private property.  The Board expressed consensus that they do not support public infringement on the rights of private land owners and believe that the next step to resolving this issue is to publicly reiterate their position via a letter to be sent to all affected parties. 

Bob Borlen made a motion requesting staff to prepare a resolution to be presented at the September Board meeting that would amend current policy to include a statement regarding COID’s easements that states COID does not support infringement of the rights of private property owners and, at the same time, does not negatively impact COID’s easement rights.  The motion was seconded by Tom Burke and was then unanimously passed.

  • Bob Borlen informed the Board that he had received a letter from Dan Sherman of Deschutes County stating that the County is willing to treat water hemlock in the canals within the County rights of way.

 

2.         MINUTES:  

Cary Penhollow noted that the developer appearing at the July meeting was Tim Brown, not Tim Browning.  Bob Borlen made a motion to approve the minutes as amended.   Following a second by John Robbins, the motion passed unanimously.

 

3.         TRANSFERS / INCLUSIONS:       

Carroll Penhollow reviewed the following transfers with the Board.  See Exhibit “C”.  He noted that the small reported transfers are movements of water on the same property to ensure that the rights are correctly mapped.

PBC Permanent:                                            Total               1.00

Jolliffe                                                                                       1.00 Off

Jolliffe                                                                                       1.00 On

 

COC Permanent:                                           Total               1.60

Hopper                                                                                      .20  Off

Hopper                                                                                      .20  On

 

Tuma                                                                                        1.40  Off

Tuma                                                                                        1.40  On

 

Carroll Penhollow made the motion to approve the transfers as reported.  The motion was seconded by John Robbins and was then passed unanimously.  

 

Steve Johnson reported that there are currently over 300 acres of water in reserves, the Board target for December 2007, given the current month’s transactions.  The District has a target of 215 acres with the Central Oregon Water Bank.  To date COID has allocated 60 acres and will allocate another 60 acres in the near future.

 

4.         REPORTS:

            A.        Water Report –

A written report (Exhibit “D”) was mailed to the Board prior to the meeting.   

B.         Operations and Maintenance Report –

A written report (Exhibit “E”) was mailed to the Board prior to the meeting.    

C.        Hydro Report –

A written report (Exhibit “F”) was mailed to the Board prior to the meeting.  Bob Beal introduced John Summers, a new hire to the Power Plant, to the Board. 

            D.        Financial Report

A written report (Exhibit “G”) was mailed to the Board prior to the meeting.

            E.         Manager Report –

The written Manager’s Report (Exhibit “H”) was mailed to the Board prior to the meeting.   

 

5.         BILLINGS & PAYROLL: 

Paul Kasberger moved to accept the payroll registers and billings as presented. The motion was seconded by John Robbins and passed unanimously.

 

6.         OLD BUSINESS: 

  • Schedule Special Session on Juniper Ridge Hydro Project

A special session to discuss the Juniper Ridge Hydro Project will be held at the District Offices on Tuesday, August 28th, at 4:30 PM.

 

Chairman Penhollow changed the agenda to New Business as representatives from Lone Pine were in attendance to discuss their piping proposal.

 

7.         NEW BUSINESS:

  • Lone Pine Piping Presentation

Bill Cronin, an engineer who is funded through the Bureau of Reclamation and works on water reclamation projects, reported that he had been approached by Lone Pine Irrigation District to work on their water conservation project.   He distributed pictures of areas that may be piped (Exhibit “I”).   It was noted that COID has five (5) deliveries and a waste water facility that need to be addressed if Lone Pine Irrigation District installs the head works for piping at the North Unit Canal site. 

 

Due to the need to discuss real property transactions in Executive Session before acting on those matters, a motion was made by John Robbins and seconded by Paul Kasberger to adjourn the Regular Session and move into Executive Session at 12:45 PM per

 

·        ORS 192.660(2)(e) to conduct deliberations with persons designated by the governing body to negotiate real property transactions.

·        ORS 192.660(2)(h) to consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be passed.

 

  The motion passed unanimously.

 

The Regular Session of the Board of Directors meeting was reconvened at 2:00 P.M.

 

6.         OLD BUSINESS (continued):

  • Real Estate Matters – Redmond East 250 acre parcel

John Robbins made a motion to Accept the Offer for Option Agreement that had been presented by DesertScape, as amended by Liz Dickson, and to authorize Carroll Penhollow to sign the final document on the District’s behalf.  The motion was seconded by Tom Burke and was then unanimously passed.

 

7.         NEW BUSINESS (continued):

  • Approve Auditors for 2007 – 2009 Audits  - Resolution 2007-13 (Exhibit “J”)

Priscilla Ross reported that she had met with the Finance Committee to review the specifics regarding the Proposals that had been submitted for Audit Services for the years ending December 31, 2007, 2008 and 2009.  The Finance Committee recommended that the Board accept the audit proposal submitted by Richard W. Donaca, CPA.  A motion was made by Bob Borlen and seconded by Tom Burke to pass this Resolution.  The Resolution was unanimously accepted.

 

  • Schedule trip to Walla Walla – HCP review

Steve Johnson reported that the Walla Walla Irrigation District is under court order since 2000 to implement a Habitat Conservation Plan (HCP).  He informed the Board that he thought it would be advantageous to visit this District and meet the irrigators and patrons to better understand the process.  The trip will be on September 6th and 7th, 2007.  Interested Board members are to contact Steve.

 

 

A motion was made by John Robbins and seconded by Paul Kasberger to adjourn the Regular Session at 2:20 PM.  The motion was unanimously accepted.

 

 

ATTEST:                     CENTRAL OREGON IRRIGATION DISTRICT

 

 

_________________________________         ________________________________

Steven C. Johnson, Manager                               Carroll Penhollow, President

 

_________________________________         _________________________________

Robert Borlen                                                      Thomas Burke          

 

_________________________________         _________________________________

Paul Kasberger                                        John Robbins