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The regular meeting of the Board of Directors of the Central Oregon Irrigation District (COID) was called to order by President Carroll Penhollow at 9:02 AM on June 09, 2009 in the District Office.

 

Directors present were Terry Blackwell, Tom Burke, Robert Borlen, Paul Kasberger, and Carroll Penhollow. Also attending were Steve Johnson, Secretary-Manager; Liz Dickson, Attorney; Jenny Hartzell-Hill, Substitute Assistant Secretary; Larry Roofener, Operations Manager; Cary Penhollow, Watermaster; Robert Beal, District Engineer; John Summers, Siphon Power Plant Operator; and the visitor shown on Exhibit “A”.

 

1.                  OPEN FORUM

·        Tom Hogue, a patron from Division 3 – Bend, came before the Board to explore options with his water right.  He is not getting his allotted one (1) acre of water delivered to his property.  His property is located off of 27th Street in Bend.  Larry Roofener explained the situation to the Board.  Mr. Hogue’s property is the only delivery remaining at this diversion point due to development.  The water travels through a 4 inch pipe and then through an open ditch for approximately 800 feet until it reaches his property.  The District is delivering six acres to Mr. Hogue in an attempt to get him his one acre of water, but, due to loss and the method of delivery, it is difficult to get him his allotted water.

 

Ideally Mr. Hogue would like to keep the water right and sell it with the property. However, there would be considerable expense involved to develop an effective delivery system.  That expense would be Mr. Hogue’s responsibility.  After discussion with the Board, agreement was reached whereby Mr. Hogue will sell his water to COID at the current market rate.  COID will reimburse Mr. Hogue amounts he has paid for 2009 assessments and will waive the transfer fee.  Mr. Hogue agreed to provide an affidavit of the “good use” as needed for Beneficial Use.  COID staff will facilitate this transfer.

 

2.         MINUTES:

Terry Blackwell made a motion to approve the minutes from the May Regular Session Board Meeting as submitted.  Following a second by Robert Borlen, the motion passed unanimously.

 

3.         TRANSFERS/INCLUSIONS:

Carroll Penhollow reviewed the following transfers with the Board. See Exhibit “B”.

 

PBC Permanent:                                                                    Total  

None

 

 

COC Permanent:                                                                   Total   1.50

Alves                                                                                                    1.50 Off

Alves                                                                                                    1.50 On          

 

A motion was made by Carroll Penhollow to approve the permanent transfers.  The motion was seconded by Robert Borlen and passed unanimously. 

 

It was noted that 10.6 acres on the PBC were quitclaimed to COID and 24.99 acres on the PBC were allocated to the Deschutes Water Alliance Bank.  The Instream Leasing Update was reviewed and approved (Exhibit “C”).

 

4.         REPORTS:

            A.        Water Report-

A written report (Exhibit “D”) was mailed to the Board prior to the meeting.  Cary Penhollow reported that the cabin tenants have been asked to leave due to violations of our rental agreement.  COID personnel will inspect the cabin on June 10, 2009.    Discussion ensued how to find a suitable tenant for the cabin.

 

            B.         Operations and Maintenance Report-

A written report (Exhibit “E”) was mailed to the Board prior to the meeting.  Larry Roofener reported that there have been complaints about sprinklers hitting the Powell Butte Hwy.  Future complaints will be referred to the Crook County Road Department who has the option of involving the Crook County Sheriff’s Department for enforcement.  Discussion ensued regarding the Maddox/Brown situation as detailed in this report.  Both Larry Roofener and Steve Johnson commented that this situation is absorbing a considerable amount of District personnel time and that the associated cost is currently not being recovered.   Terry Blackwell then made a motion that COID access and clean those ditches and bill the patrons for that cost.   Following discussion that motion was withdrawn.   

Larry Roofener reported that some COID patrons whose water is being delivered by Swalley Irrigation District have complained to COID that they are not receiving adequate water.  Steve Johnson responded that Swalley Irrigation is currently having problems with a broken pipe and sediment but is working to resolve the matter. 

The John Deere 80 Excavator is not operational due to wiring problems. The repair is estimated to cost between $3,500 and $7,500 depending on parts required.  Additional track repairs costing $3,500 in parts plus in house labor are also needed in the future.  The Board expressed a consensus of opinion that this machine be repaired and gave approval to Larry Roofener to rent equipment as needed until the repair is complete.  Machine replacement and cost was then discussed by the Board.  Following discussion Carroll Penhollow appointed Tom Burke and Paul Kasberger to serve on an Equipment Replacement Committee.  This committee will work with COID staff to make replacement recommendations to the Board. 

 

            C.        Hydro Report-

A written report (Exhibit “F”) was mailed to the Board prior to the meeting.  Steve Johnson reported that Cliff Malm, of Malm Engineering who is partnering with Slayden Construction on the new hydro construction at Juniper Ridge, had visited the Siphon Power Plant to review the existing controls and operating programs.  Malm Engineering may conduct a 20-year review on the existing facility in the future. 

 

Carroll Penhollow interrupted the published agenda to move to two Old Business agenda items – the Deschutes Water Alliance Memo of Understanding and the Deschutes River Conservancy

 

5.         OLD BUSINESS:

·        Deschutes Water Alliance (DWA) Memorandum of Understanding: Presentation by Deschutes County Commissioner, Alan Unger and DRC Executive Director, Tod Heisler.

Alan Unger and Todd Heisler presented slides and discussed the vision of elevating the DWA to serve as a forum for meeting regional water management issues through collaboration across multiple jurisdictions.   They presented a Memorandum of Understanding (MOU) documenting the proposed objectives and operating guidelines of that Alliance.  (Exhibit “G”)  A motion was made by Robert Borlen for COID to go forward with the DWA MOU.  Tom Burke seconded the motion.  Tom Burke, Robert Borlen, Carroll Penhollow, and Paul Kasberger voted in favor of the motion.  Terry Blackwell was opposed.  The motion passed with a majority vote.

 

(Terry Blackwell left the Board Meeting at 11:37 AM)

 

Carroll Penhollow returned to the published agenda.

4.         REPORTS:  (continued)

            D.        Manager’s Report-

A written report (Exhibit “H”) was mailed to the Board prior to the meeting.  The Board expressed consensus with sending Judy Steigler a thank you note from the District for her support of House Bill 2003.   Steve Johnson reported that water transaction fees assessed by OWRD are going to likely double which will have an impact on COID patrons.  It was noted that Leslie Clark addressed this issue in a memo included in the Transfers report.   

The partition plat for the “East 250” property was signed by the City of Redmond and Redmond School District and COID paid their associated LID Fees.

 

            E.         Finance Report-

                        A written report (Exhibit “I”) was mailed to the Board prior to the meeting.

 

6.         BILLINGS & PAYROLL:

Paul Kasberger made a motion to accept the payroll register and billings as presented. Robert Borlen seconded the motion which was then unanimously passed.

 

(Returned to Old Business)

·        Juniper Ridge Update

Kevin Crew with Blackrock Consulting presented the Juniper Ridge Hydroelectric Power Generation Project 30% Design.  Steve Johnson explained that the Board needs to discuss and approve using existing Siphon Power Project funds to meet current obligations for the Juniper Ridge Hydro project until all of the new project funding proceeds are received.   He recommended using surplus hydro funds before endowment funds.  The Power Purchase Agreement with PacifiCorp is under legal review.  The COID Board may need a special session to review this agreement before the next regularly scheduled meeting.  This special session will have a 4:30 p.m. start time with the date to be determined.  The Oregon Department of Energy Contract will need to be reviewed at that special session as well.

·        Maddox/Brown Matter

The Board approved Steve Johnson and Liz Dickson to handle the matter as appropriate.

 

7.         NEW BUSINESS:

None reported

 

A motion was made by Paul Kasberger to adjourn the meeting at 2:31 PM. Tom Burke seconded that motion.

 

 

 

ATTEST:                     CENTRAL OREGON IRRIGATION DISTRICT

 

 

 

_________________________________         ________________________________

Steven C. Johnson, Manager                               Carroll Penhollow, President

 

 

_________________________________         _________________________________

Terry Blackwell                                                   Robert Borlen           

 

 

_________________________________         _________________________________

Thomas Burke                                                     Paul Kasberger