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The regular meeting of the Board of Directors of the Central Oregon Irrigation District (COID) was called to order by President Carroll Penhollow at 9:03 AM on March 9th, 2010 in the District office.
Directors present were Terry Blackwell, Tom Burke, Paul
Kasberger and Carroll Penhollow. Robert
Borlen was absent. Also attending were
1. OPEN FORUM - No
issues were presented.
2. MINUTES:
Terry Blackwell made a motion to approve the minutes for the February Regular Session Board Meeting as submitted. Following a second by Tom Burke, the motion passed.
3. TRANSFERS / INCLUSIONS:
Carroll Penhollow reviewed the following transfers with the Board. See Exhibit “A”.
PBC Permanent: Total -0-
COC Permanent: Total
.90
Spackman .90 Off
Spackman .90
On
It was noted that .60
acres of water on the PBC and .04 acres of water on the COC were quitclaimed to
COID during February. Carroll Penhollow
made a motion to approve the transfers as reported. Terry Blackwell seconded the motion which was
then unanimously passed.
The Instream Leasing
Update memo (Exhibit “B”) was reviewed and it was noted that approximately 100
more acres are instreamed for 2010 than were instreamed in 2009. Steve Johnson noted that a factor
contributing to the increased number is that DRC is paying the fees for
three-year leases this year which has provided a financial benefit for patrons.
4. REPORTS:
A. Water Report –
A written report (Exhibit “C”) was mailed to the Board prior to the meeting.
B. Operations and Maintenance Report –
A written report (Exhibit “D”) was distributed at the meeting. Larry Roofener reported that the District has contracted with a patron to replace the foam and recover the chairs in the Board room in exchange for the District making improvements to his water delivery. The District will pay for the required materials.
C. Hydro Report –
A written report (Exhibit “E”) was mailed to the Board prior to the meeting.
Suzanne Butterfield, the Manager for Swalley Irrigation District (SID), arrived at the meeting and Carroll Penhollow moved to Old Business on the Agenda to address the Swalley Request for Water.
6. OLD BUSINESS
· Swalley Request for Water (Exhibit “F”)
Suzanne stated that this is the first year SID will be completely relying upon its pipe project. Their diversion has been reduced from 125 cfs to 87 cfs as a result of the conserved water realized from this project. SID wants to buy 5 cfs per day during the three hottest weeks of this summer to ensure that they can meet their delivery requirements. Discussion ensued regarding the potential impact of this request on other water users in the Basin. An email from Mike Britton at NUID (Exhibit “G”) was reviewed. The Board reached consensus that they would postpone making a final decision on this request until both the NUID and AID Boards had met and discussed this request.
7. NEW BUSINESS
· Swalley Proposal Hydro
The SID new .75 megawatt Hydro facility is scheduled to go online April 15th. Following discussion about hydro personnel from COID and SID serving as backup for each other when needed, a draft IGA has been developed. It was noted that SID will have stock water runs every four (4) weeks during off-season and that electricity will be generated during these runs. The IGA will continue to be amended and finalized as both COID’s and SID’s hydro facilities become operational and personnel requirements can be better defined.
6. OLD BUSINESS (cont.)
·
City of
Patrick Griffiths, City of
Carroll Penhollow adjourned the Regular Session of the COID Board at 11:15 AM to meet in Executive Session per
· ORS 192.660(2)(e) to conduct deliberations with persons designated by the governing body to negotiate real property transactions.
· ORS 192.660(2)(h) to consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed.
The Regular Session of the Board was reconvened at 1:10 PM.
D. Manager Report –
The written Manager’s Report (Exhibit “I”) was mailed to the Board prior to the meeting. The following items were highlighted:
·
House Bill 3649, allowing for non-utility owned
power projects built prior to 1995 to be eligible for the Oregon Renewable
Portfolio Standard, passed in the current Short Session.
·
The Oregon Legislature passed House Bill 3680,
amending the BETC, which will have minimal impact to the pre-certified status
for the Juniper Ridge Project. Any new
hydro plants that COID builds will fall under the new statutes.
·
The time period in which to apply for Bureau of
Reclamation Grants will open later this month and COID will be applying for
funds for Juniper Ridge Phase II.
·
DBBC issued a letter to NOAA requesting a
two-year extension of the Discretionary letter that had been issued in
2008. Progress is being made by NOAA on the
10(j) designation.
E. Finance Report
A written report (Exhibit “J”) was distributed to the Board prior to the meeting.
5.
Terry Blackwell moved to accept the payroll registers and billings as presented. The motion was seconded by Tom Burke and passed unanimously.
6. OLD BUSINESS (cont.)
Steve Johnson distributed the Juniper Ridge Project Report (Exhibit “K”).
8. BOARD OF DIRECTOR COMMENTS
None
Carroll Penhollow adjourned the Regular Session of the COID Board at 1:50 PM following a motion by Terry Blackwell that was seconded by Paul Kasberger.
ATTEST: CENTRAL OREGON IRRIGATION DISTRICT
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Terry Blackwell Robert Borlen
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Thomas Burke Paul Kasberger